Panopto is Yale's streaming media service which provides the best experience for sharing videos with your students. Panopto is integrated into Canvas - as the Media Library tool - to make sharing videos simple for faculty. When recording your Zoom sessions, you may want to share the resulting video files with your students and this guide will show you how to do this using the Zoom/Panopto integration or how to manually upload your videos.**
** If you have a HIPAA Zoom account, you will only be able to follow the instructions for the manual upload process.
Yale implemented an integration between Zoom and Panopto (referred to as Media Library in Canvas). This integration will allow sessions scheduled through Zoom in Canvas, and recorded to the Zoom cloud, to be automatically imported in to the Media Library section of the Canvas course site. This guide will cover the steps needed to ensure recordings are placed appropriately in your Media Library.
Schedule your Zoom session in Canvas
To have your Zoom sessions recordings automatically imported in to your course Media Library, first schedule your Zoom session through the Zoom tool in Canvas by selecting “Schedule a New Meeting”. If you need to enable Zoom in your Canvas course, you can find a guide here.
Record your session to the Zoom cloud
Zoom sessions can be set to automatically be recorded when you are scheduling the meeting, or have the recording manually started while in the session. To have your meeting automatically be recorded to be sent to your Media Library, select “Record the meeting automatically” in your meeting settings and ensure “in the cloud” is selected. Also, be sure to disable “join before host” to prevent recording students who join the meeting before the host arrives.
To manually begin your session recording, select “record” once in your session and then select “record to the cloud”.
Confirm your recording has been imported to your Media Library
Once your recording has finished, it will be processed in Zoom’s cloud. Once it has finished processing on Zoom’s cloud it will be imported in to your Media Library in your Canvas course. Because the length of this process is determined by the duration of your recording and the processing time for both Zoom and Panopto, there may be a delay of up to a few hours between your recording ending and it being available in your Media Library. Once it has been imported you will see your session in your Media Library section of your Canvas course. The recording name will be the name given to your Zoom session when it was scheduled and some additional details about the meeting recording will be given in the video description.
Although anyone can use the manual process to record and upload videos to Canvas, HIPAA users must use the manual process for sharing their videos through Media Library because HIPAA requirements do not allow for cloud recording in Zoom. If you have a Zoom HIPAA account, you can recording your sessions locally and upload to the Media Library. (For full instructions, check out our help article on Zoom Local Recordings - Accessing and Sharing via Media Library.)
- In a Zoom session, select “Record” on the controls bar and then click “Record on this Computer.”
- After your session ends, Zoom will process the recording and save it in your documents folder under Zoom (both PC and Mac). If you record to the cloud, you will get an email notification and a download link.
- In your Canvas course, select “Media Library” from the left-hand navigation bar.
- Select the blue “Create” button and then click “Upload Media.”
- You can drag and drop your Zoom file into the window that appears.
- After the recording uploads, you will see a green check mark appear and you can close the upload window. and
- The recording will then complete a processing sequence in Canvas.
- After the video processes, you can change the title of your video by clicking “settings” next to the video thumbnail.
- Click “edit” next to the title and save your changes.
- Note: videos are automatically available to students after they finish processing.